Have you ever written a professional email and wondered whether to use “with regard to” or “with regards to”? You are not alone. Many people find these expressions confusing because they look almost identical and have similar meanings. However, there is a small difference in how they are used.
Both expressions appear in everyday conversations, business emails, academic writing, and professional documents. This makes it important to understand which form is correct and when to use it. A small grammar mistake may not change your message, but it can affect the quality of your writing.
The good news is that the rule is simple. “With regard to” is the standard expression when you want to introduce a subject or mention something specific. “With regards to” is also used by many English speakers, but it is less preferred in formal writing.
In this guide, you will learn the meanings, grammar rules, examples, common mistakes, and practical uses of both expressions. By the end, you will know how to choose the right phrase with confidence. Choose vs Select UK vs US | Modelling vs Modeling | Awoke vs Woke
Quick Answer: With Regard To or With Regards To
“With regard to” is the preferred expression in standard formal English. It means “concerning,” “about,” or “in relation to” a particular subject.
“With regards to” is also commonly used, especially in everyday English, but “with regard to” is the safer choice for professional and academic writing.
Example:
- Correct and preferred: With regard to your application, we will contact you soon.
- Less preferred in formal writing: With regards to your application, we will contact you soon.
Understanding the Basics of With Regard To or With Regards To
The main difference between these expressions is the word “regard” or “regards.”
“Regard” is a singular noun used in the established expression “with regard to.” In this phrase, it means attention, consideration, or reference to a particular subject.
“Regards” is the plural form of the noun. Although people often use it in the same expression, the traditional standard form is “with regard to.”
Comparison Table
| Form | Type | Meaning | Example | Correct/Incorrect |
|---|---|---|---|---|
| With regard to | Prepositional phrase | Concerning or about something | With regard to your request, we need more information. | Preferred |
| With regards to | Prepositional phrase | Concerning or about something | With regards to your request, we need more information. | Less preferred formally |
| In regard to | Prepositional phrase | Concerning something | In regard to the meeting, please arrive early. | Correct |
| As regards | Prepositional phrase | Concerning something | As regards your question, I agree. | Correct |
| Regarding | Preposition | About or concerning | Regarding your order, it will arrive tomorrow. | Correct |
The important point is that “with regard to” is the most reliable choice when writing formal English.
Why Do People Confuse These Expressions?
There are several reasons for this confusion:
- Both expressions have almost the same meaning.
- The word “regards” looks natural because it is commonly used in email sign-offs.
- People hear both forms in conversations.
- Some writers believe that adding an “s” makes the expression more complete.
- Autocorrect may not identify the difference.
Understanding the original expression makes the correct choice easier.
Correct Meanings and Uses
1. With Regard To: The Preferred Form
“With regard to” means concerning, about, or in connection with something.
It is used when you want to introduce a topic, explain a concern, or refer to a particular matter.
Examples:
- With regard to your question, I have prepared a detailed answer.
- We received your email with regard to the new project.
- With regard to the payment, please contact our finance department.
- The manager shared some important information with regard to employee safety.
- With regard to your request, we will provide an update tomorrow.
Sentence breakdown:
Example: With regard to your question, I have prepared a detailed answer.
- With regard to: Introduces the subject.
- Your question: Identifies the topic.
- I have prepared a detailed answer: Explains the main message.
The expression connects the subject with the information that follows.
2. With Regards To: A Common but Less Preferred Form
“With regards to” is used by many English speakers to mean concerning or about something.
However, traditional formal usage generally prefers “with regard to” without the final “s.”
Examples:
- With regards to your complaint, we will investigate the matter.
- I am writing with regards to the job opportunity.
- With regards to the new policy, employees should read the instructions.
- She asked a question with regards to the final examination.
- We need more details with regards to your order.
These sentences are understandable, but a formal editor would usually change “with regards to” to “with regard to.”
Better versions:
- With regard to your complaint, we will investigate the matter.
- I am writing with regard to the job opportunity.
- With regard to the new policy, employees should read the instructions.
3. In Regard To: Another Correct Alternative
“In regard to” is another standard expression that means about or concerning something.
It works in many of the same situations as “with regard to.”
Examples:
- In regard to your application, we need additional documents.
- I have a question in regard to the company policy.
- In regard to the meeting, please arrive ten minutes early.
This phrase is grammatically correct and useful in formal communication.
4. Regarding: A Short and Simple Alternative
“Regarding” is a convenient alternative to both expressions.
It introduces the subject directly without adding unnecessary words.
Examples:
- Regarding your application, we will contact you soon.
- I received your message regarding the new project.
- Regarding the payment, please send the receipt.
When you want clear and direct writing, “regarding” is often an excellent choice.
5. As Regards: Another Accepted Expression
“As regards” is also a correct expression meaning concerning or in relation to something.
Examples:
- As regards your question, I have no further comments.
- As regards the budget, we need to make some changes.
- The company has introduced new rules as regards workplace safety.
Do not confuse “as regards” with “with regards to.” They follow different established grammatical patterns.
Case Study: Using the Phrase in a Professional Email
Imagine that a customer sends an email to a company asking about a delayed order.
The customer wants to know when the product will arrive. An employee must reply in a professional way.
Less preferred version:
Subject: Update About Your Order
Dear Customer,
With regards to your order, we apologize for the delay. Our delivery team is working to solve the problem.
Thank you for your patience.
Best regards,
Customer Support Team
Improved version:
Subject: Update About Your Order
Dear Customer,
With regard to your order, we apologize for the delay. Our delivery team is working to solve the problem.
Thank you for your patience.
Best regards,
Customer Support Team
What Changed?
Only one word changed: “regards” became “regard.”
The improved version follows the traditional standard expression and is suitable for professional communication.
Notice another important detail: “Best regards” is correct at the end of the email.
This is because “Best regards” is a separate expression used to close a letter or message. It does not follow the same grammatical pattern as “with regard to.”
Grammar Rules Explanation
Why Is With Regard To Preferred?
The expression “with regard to” is an established phrase in standard English.
In this construction, “regard” is a singular noun. The entire expression functions as a prepositional phrase that introduces a subject.
For example:
“With regard to the new policy, employees must follow the updated rules.”
Here:
- “With” is a preposition.
- “Regard” is a noun.
- “To” introduces the subject being discussed.
- “The new policy” is the subject of the expression.
The phrase works as a complete unit.
What Does Regard Mean?
The noun “regard” can refer to attention, consideration, respect, or a particular way of thinking about something.
For example:
- I have great regard for my teacher.
- The company showed little regard for customer feedback.
- With regard to your question, I agree.
The meaning changes slightly depending on the expression, but the grammatical structure remains important.
What Does Regards Mean?
“Regards” is the plural form of “regard.”
It is commonly used in expressions such as:
- Best regards
- Kind regards
- Warm regards
These expressions are often used to end letters and emails.
For example:
“Kind regards,”
This is a polite closing phrase. It is completely correct.
However, it does not mean that “with regards to” is the preferred formal expression.
What Do Grammar Authorities Say?
Standard dictionary and grammar references, including Merriam-Webster, recognize “regard” and “regards” as words with different uses and meanings.
Traditional usage guides generally recommend “with regard to” for introducing a topic.
The key lesson is to understand the expression as a complete phrase instead of deciding based only on the plural form of the noun.
Common Mistakes With Regard To or With Regards To
Writers make several mistakes when choosing between these expressions.
Here are some common problems and how to avoid them.
1. Adding an Unnecessary S
Some writers automatically add an “s” to “regard.”
Incorrect for preferred formal usage: With regards to your question, I have an answer.
Preferred: With regard to your question, I have an answer.
2. Confusing Email Closings
People sometimes believe that because “Best regards” is correct, “with regards to” must also be the preferred form.
However, these are different expressions.
- Best regards: A polite email closing.
- With regard to: A phrase that introduces a subject.
3. Using the Phrase Too Often
Repeating “with regard to” several times in one paragraph can make writing sound unnatural.
Instead, use alternatives such as:
- About
- Regarding
- Concerning
- In relation to
- As for
These expressions help keep your writing clear and natural.
4. Forgetting the Correct Sentence Structure
The phrase normally introduces a noun or noun phrase.
Correct: With regard to the new rules, everyone must follow the instructions.
Awkward: With regard to everyone must follow the instructions.
The second example does not correctly connect the expression to its subject.
Similar Grammar Confusions
| Confusing Words | Correct Usage | Example |
|---|---|---|
| It’s / Its | It’s means it is; its shows possession. | It’s a beautiful day. |
| Your / You’re | Your shows possession; you’re means you are. | You’re doing well. |
| Their / There | Their shows possession; there refers to a place. | Their house is nearby. |
| Then / Than | Then relates to time; than makes comparisons. | She is taller than me. |
| Affect / Effect | Affect is usually a verb; effect is usually a noun. | The change will affect everyone. |
| With regard to / With regards to | Prefer the singular form in formal writing. | With regard to your request, we agree. |
Why Do These Mistakes Happen?
Fast typing: People often type quickly and choose the first expression that comes to mind.
Autocorrect: Some writing tools may not identify the difference because both versions are understandable.
Lack of knowledge: Many writers have never learned the traditional rule behind this expression.
Influence of spoken English: People often repeat phrases they hear from others without checking their formal usage.
The easiest solution is to remember one simple rule: use “with regard to” in formal writing.
Usage in Different Contexts
The choice of expression can depend on the type of communication.
1. Everyday Conversation
In everyday conversations, people usually prefer shorter and simpler expressions.
Examples:
- With regard to your question, I think you are right.
- About your new job, how is everything going?
- Regarding our plans, we should talk tomorrow.
Although people may say “with regards to,” using “with regard to” is still the safer grammatical choice.
2. Professional Writing
Professional writing requires clear, accurate, and consistent language.
Use “with regard to” when writing:
- Business emails
- Office reports
- Customer service messages
- Company announcements
- Formal letters
- Project updates
Example:
With regard to the upcoming meeting, all employees must submit their reports by Friday.
This sentence sounds professional and communicates the subject clearly.
3. Academic Writing
Academic writing often requires formal language.
“With regard to” is suitable for introducing a topic or discussing a particular point.
Examples:
- With regard to the research findings, further investigation is necessary.
- The study provides useful information with regard to student performance.
- With regard to this argument, the evidence supports the main conclusion.
However, avoid repeating the expression unnecessarily. “Regarding” and “concerning” can also work well.
4. Creative Writing
Creative writing allows more flexibility.
Writers can choose expressions that match the tone of their stories, essays, or personal writing.
Examples:
- With regard to his future, he had many unanswered questions.
- Regarding the old house, nobody wanted to discuss its history.
- As for her dreams, she never stopped believing in them.
The goal is to make the writing natural and easy to understand.
5. Social Media and Texting
Social media messages are usually informal.
People often use simple words instead of longer expressions.
Examples:
- About your last message, I have something to say.
- Regarding the photos, I will send them later.
- With regard to your question, I agree.
In casual messages, you do not always need a formal phrase. Choose the expression that makes your meaning clear.
Why Does Correct Usage Matter?
Choosing the right expression may seem like a small detail, but it can improve your writing.
1. Clarity in Communication
Correct expressions help readers understand your message.
When you use familiar and standard phrases, readers can focus on your information instead of noticing unnecessary wording.
2. Professionalism
Business communication should be clear and polished.
Using “with regard to” in formal documents shows attention to standard written English.
3. Writing Accuracy
Grammar accuracy makes your writing more reliable.
It is especially important when preparing reports, academic assignments, applications, and professional emails.
4. Digital Communication
People send thousands of emails and messages every day.
Correct grammar helps create a positive impression, especially when communicating with customers, employers, teachers, and business partners.
A Short Quote to Remember
“Clear writing makes communication easier.”
Remember that good writing does not require complicated words. It requires the right words in the right places.
Special Exceptions and Important Expressions
Although “with regard to” is preferred, several related expressions are also correct.
Understanding them will help you avoid unnecessary confusion.
1. With Regard To
This is the traditional preferred expression.
Example: With regard to your application, we will respond within three days.
2. In Regard To
This is another correct alternative.
Example: In regard to the meeting, please arrive early.
3. As Regards
This expression is also accepted.
Example: As regards the new policy, employees should read the updated document.
4. Regarding
This is a simple and direct alternative.
Example: Regarding your payment, we have received the confirmation.
5. Best Regards
“Best regards” is a standard expression used to close professional emails and letters.
Example:
Dear John,
Thank you for your message. I will review the document and reply tomorrow.
Best regards,
Alex
6. Kind Regards
“Kind regards” is another polite email closing.
Example:
Kind regards,
Customer Support
7. Give My Regards
This expression is used when sending greetings to someone.
Example: Please give my regards to your family.
Important: Do not confuse “with regard to” with “best regards,” “kind regards,” or “give my regards.” They have different purposes and grammatical uses.
Quick Recap Checklist
Use this checklist whenever you are unsure which expression to choose.
| Question | If Yes → Use |
|---|---|
| Are you introducing a subject in formal writing? | With regard to |
| Are you writing a professional email? | With regard to |
| Do you want a shorter alternative? | Regarding |
| Are you referring to a subject in another way? | In regard to |
| Are you ending a professional email? | Best regards or Kind regards |
| Are you sending greetings to someone? | My regards |
Easy Practice Examples
Test your understanding with these sentences.
Example 1:
_____ your application, we need additional information.
- A. With regard to
- B. With regards to
Correct answer: A. With regard to.
Explanation: The singular form is preferred in formal writing.
Example 2:
Please send my _____ to your parents.
- A. Regard
- B. Regards
Correct answer: B. Regards.
Explanation: “Regards” is the standard plural form used when sending greetings.
Example 3:
_____ the new project, we have several questions.
- A. With regard to
- B. With regard
Correct answer: A. With regard to.
Explanation: The complete expression includes the word “to.”
FAQs
1. Is With Regard To or With Regards To Correct?
“With regard to” is the preferred form in standard formal English. “With regards to” is also widely used, but traditional usage generally recommends the singular form when introducing a subject.
2. What Does With Regard To Mean?
“With regard to” means about, concerning, or in relation to something. It introduces a particular subject or matter.
Example: With regard to your question, I will provide an answer tomorrow.
3. Is With Regards To Grammatically Wrong?
It is a common expression and is widely understood. However, it is traditionally considered less appropriate in formal writing than “with regard to.” The singular form is the safer choice.
4. Can I Use With Regard To in a Professional Email?
Yes. “With regard to” is suitable for professional emails, business letters, reports, and workplace communication.
Example: With regard to your request, we will contact you shortly.
5. Is Best Regards the Same as With Regard To?
No. “Best regards” is a polite expression used to end an email or letter. “With regard to” introduces a subject and means concerning or about something.
Example:
- Best regards, Sarah.
- With regard to your question, I agree.
6. What Are Some Alternatives to With Regard To?
Several expressions can replace “with regard to,” depending on the sentence.
Common alternatives include:
- Regarding
- About
- Concerning
- In regard to
- In relation to
- As regards
For example, “With regard to your order” can be rewritten as “Regarding your order.”
Conclusion
Understanding the difference between “with regard to” and “with regards to” can make your writing more accurate and professional. Both expressions are commonly used, but “with regard to” is the preferred form in traditional standard English, especially in formal communication.
Use “with regard to” when introducing a subject, discussing a matter, or referring to a particular topic. You can also use alternatives such as “regarding,” “concerning,” and “in regard to” to make your sentences shorter and more natural.
Remember that “best regards” and “kind regards” are correct expressions for ending emails. They have a different purpose from “with regard to.”
The easiest way to remember the rule is to choose the singular form when introducing a topic.
Write with confidence, choose the right expression, and let your words make a clear impression.
Hi, I am Noah Harrison. I work at Synolixa as an English language editor, reviewing and creating helpful content to make English learning easier and clearer.
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